Patent Specialist ¥15000-20000 收藏 申请职位
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Patent Specialist

¥15000-20000 | 上海-上海 |不限制经验 |本科学历
休假制度 五险一金 团建活动 奖励计划 法定节假日 年终奖金
2019-05-23 更新被浏览:
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1501****595 显示号码 (联系时请说明是在思博人才招聘上看到的)
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职位描述
1个月之内到岗 |年龄不限 |性别不限 |婚况不限
招聘若干
普通话一级 英语

This position is responsible for providing support to a combination of several timekeepers which may include Partners, Counsel, Associates an d Patent Agents.  It is also expected to provide support as needed to other secretaries an d attorneys in the group when the need arises for assistance Or coverage.  The job includes being responsible for document production, including creating, revising an d editing documents an d finalizing format an d style in compliance with appropriate requirements; preparation of documents for mailing, scanning, e-filing, faxing; management of files an d client contact databases; docketing review; flexibility in daily scheduling an d prioritizing work.  The position also acts as a liaison for internal an d external attorneys an d clients, an d manages administrative functions.  Under supervision of attorneys, this position will provide support for all types of patent activities.


Job Functions:

Review an d manage docket for deadlines, understand docket an d deadlines an d action needed on each file.

Assist in patent filing strategy discussions an d due diligence.

Assist in filing of U.S. an d PCT patent applications both electronically an d paper (including preparation an d review of necessary filing documents).

File an d assist in prosecution of design applications (including convention deadlines for filing abroad).

Draft an d send out basic report out letters to clients, copying the appropriate attorneys an d personnel.

Follow up on formal documents an d locate address changes.

Transcribe an d draft various documents, forms, reporting letters, correspondence, memoranda, status reports, timesheets, project work an d court documents in the daily production of legal documents.  Edit, finalize an d format documents an d copy an d distribute to clients, attorneys an d staff.

Proofread an d redline documents, correspondence an d memoranda to ensure accuracy an d quality control of copy, grammar, spelling, punctuation, an d syntax in final format

Prepare reports, tables an d Excel documents as requested for attorneys, patent agents an d clients.

Assist in drafting correspondence to clients regarding status of application an d patents, including reporting filing receipts for applications, publication notices an d forwarding patent certificates.

Draft detailed letter to client reporting Office Actions

Process payment fees.

Prepare response to Notice to File Missing Parts.

Correspond with foreign associates, oversee payment of foreign associate invoices, an d preparation of reporting letters to client.

Review files an d prepare Information Disclosure Statement an d accompanying documents.  

Effect portfolio transfers an d manage multi-client portfolios.

Assist with paper filing, electronic filing, copying, scanning, converting documents to PDF an d clean

Perform a variety of secretarial functions, including processing new client/matter forms an d conflicts checks, expense reports an d reconciliation, travel arrangements (including air, hotel an d car plans for attorneys an d clients) etc.

Coordinating billing including preparation, review an d editing of proformas an d compilation of appropriate documentation for inclusion with final invoice to clients.

Coordinate telephone messages an d conference calls for attorneys an d clients.

Manage calendar an d meeting coordination, including availability of attendees, meeting notification an d reminders, conference room an d equipment set up, beverage an d meal orders an d preparation of meeting materials.

Handle incoming an d outgoing mail an d fax correspondence, date stamp an d distribute promptly upon receipt several times a day an d determine level of priority.  

Set up an d maintain firm files an d manage disposition of files.

Manage files, including updating an d locating files an d appropriate documentation, correspondence, faxes an d e-mails in a timely manner.

Indexing files.

Various other projects as needed, both administrative an d legal

Immediate Superior:

Office Manager; Attorneys in the office  

Salary & benefits:   

Anticipated salary range: 15,000 – 20,000 RMB/month

Qualifications:  

1) Necessary requirement:

Excellent abilities to read, write an d speak English.

· Excellent knowledge of Microsoft Word an d other Microsoft applications; Ability to work with a variety of programs an d ability to learn new software quickly

· Ability to accurately type 65 wpm

· Maintain confidentiality of client information.

· Detail oriented an d organized, able to work independently, prioritize assignments an d multitask.

· Able to work well under pressure of deadlines.

· Must have sense of urgency relating to client requests an d should be able to meet deadlines.

 

2Preferred qualifications:

·  The background of Patent prosecution

Knowledge of Internet navigation an d search engines to access various government websites an d client website workspaces.

Ability to maintain client relations with good oral an d written communication skills.

Ability to establish effective working relationships throughout operational groups.

Ability to compose routine correspondence.  

Excellent customer service skills.

Must have sense of urgency relating to client requests an d should be able to meet deadlines.

Strong work ethic, flexible, dependable an d positive can-do attitude.

Should have ability to work in fast-paced environment.

Ability to interface with partners, associates, clients, vendors, directors, managers an d staff.

Skills to coordinate various resources to help others meet their objectives.

Ability to communicate effectively orally an d in writing.

 

Working Address:  上海浦东 金科路 28896号长泰广场E904

Contacting: HChen@kilpatricktownsend.com 


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